Avon Iyengar Yoga (AIY) Privacy Policy

Following the implementation of the General Data Protection Regulations (GDPR), all organisations that hold personal data need to ensure that they comply with GDPR.

Avon Iyengar Yoga takes the safe keeping of its Members’ personal data very seriously. This Policy sets out how AIY complies with GDPR and ensures Members’ personal data is kept secure at all times.

This Policy takes effect from 16 October 2018.

1. What type of personal data does Avon Iyengar Yoga hold?

AIY holds the name, email, contact number(s) and address details including postcode of its Members.

AIY does not hold sensitive Personal Data of its Members (as defined in GDPR and which includes information such as medical history).

AIY may also store photographs of Members taken at classes, workshops and seminars – photos will only ever be taken and stored or used will the full express prior consent of the individuals in the photo.

2. Why does Avon Iyengar Yoga hold Members’ Personal Data?

AIY holds Members’ name and contact details for administrative purposes, to provide information about Workshops and Events and to circulate news and information that may be of interest to AIY Members about Iyengar Yoga and AIY itself.

AIY may take and hold photographs of Members to put on its website, social media pages or to publicise events and classes, this will only be done with the full consent of the individuals in the photos.

3. How is Members’ Personal Data held?

Members’ data is stored on the AIY Members’ database, which can only be accessed using a password.

Only the Membership Secretary, Events Secretary, and IY UK Representative have access to this data.

Members’ data is held while they are Members of AIY. Following the annual renewal date, information about Members who were Members in the previous year but who have not renewed will be held for 1 year until the next Membership renewal date. If individuals do not renew at this point, their data will be removed from the database and deleted from AIY’s records by the Membership Secretary.

AIY does not pass Members’ personal information to any third parties. If there is ever a need to pass on data, individual Members will be asked for their express consent prior to any information being provided to the third party.

Information that Members have provided to Iyengar Yoga UK through their joining or renewal process can be viewed by the AIY Membership Secretary via a password-protected portal on the Iyengar Yoga UK website and is used for the maintenance of AIY Membership records only.

Iyengar Yoga teachers who are AIY Members and hold personal information about their Yoga students should ensure they follow the Iyengar Yoga UK Privacy Policy (available on the Iyengar Yoga UK website) and keep their students’ personal data safe at all times.

Photographs will be stored on a secure area within the AIY website that is only accessible by password by the individual role-holders listed above. Photos may also be put on AIY’s Facebook page or other social media presence. In all cases where photos are taken at AIY events the individuals in the photograph must have given their consent to the photo being taken, and if the photographs are to be kept and/or used on the AIY website, the individuals in the photo should be asked for their express prior consent. This should be done by email, so a record can be retained of the consent.

If you have any questions about this policy please contact avoniyengar@gmail.com.